Moriarty Foundation is seeking to appoint a highly motivated Team Support Administrator to work as part of our Programs Delivery team to coordinate the planning, administration and delivery of our programs and to support the National expansion strategy across operations, HR and finance.
Reports to: Head of Operations & HR
Location: Crows Nest, Sydney
A small, energetic team of dedicated staff has successfully developed a solid foundation since the Foundation’s establishment in 2012 in Borroloola and Robinson River, NT, and the launch of the JMF scholarships program in 2015.
You will report to the Head of Operations & HR, and liaise with Program Managers, Development & People Lead, Finance and remote and regional staff. You will be primarily responsible for supporting the HR and operational tasks of our Indi Kindi and John Moriarty Football Programs. You will build internal and external relationships for optimal operations and logistics to support best practice organisational growth and program delivery.
This is a pivotal role in our expanding operations. We are an agile and flexible small-medium independent not-for-profit, with an affiliated organisation that has more than thirty years experience in remote Aboriginal Australia.
We are offering the suitable candidate a cutting edge professional opportunity and a fulfilling role that is responsible for developing and implementing well-documented “hard” (physical and digital) together with “soft” (people-centred) logistics and operations for Sydney head office, as well as existing, and new remote and regional delivery locations.
Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply.
- Apply efficient administration and operational systems (eg. CRM) that will support growth, maintain accountability, ensuring consistency across operations and delivery.
- Assist in the delivery of all the recruitment projects and onboarding documentation required, in collaboration with local teams, Program Managers and HR.
- Under guidance from the Head of Operations & HR, review and update policies and procedures, manuals, guides, training material and other communication materials on key initiatives and projects, with ongoing monitoring and reporting.
- Monitor and coordinate Work, Health and Safety (WHS) and other employee related activities such as WWVP compliance requirements and Risk Management Plans.
- Under guidance from the Head of Operations & HR, implement and coordinate infrastructure models and operational structure for Sydney Head Office, Hubs in NT, QLD and NSW and for future expansion communities.
- Provide high-level administrative management of the office locations in Sydney and in the Hubs, establishing processes and guidelines to ensure consistency and cost-saving choices are made by the local teams.
- Investigate and implement office infrastructure to include (but not be limited to) office premises, vendors, contractors IT, phones, printers, service providers, equipment as required for remote, regional and satellite communities, and Sydney Head Office.
- Maintain and coordinate supplier relationships for ordering, costing, quoting and delivery in line with budget requirements.
- Establishing, updating and maintaining project spreadsheets, records and databases (Salesforce), complying with administrative systems and processes.
- Assisting the team in the coordination of project-specific deliverables, including contracts, program related administration, timelines and budget framework.
- Assist where required, Program Managers & Coordinators in the gathering of data associated with projects, such as attendance and other key measurable indicators.
- In collaboration with Finance, Program Managers & Coordinators assist in the monitoring and tracking of program costs against budget.
- Oversee implementation of new systems, software and Apps to manage training requirements and development plans for the team, in collaboration with Program Managers and HR.
- Coordinate and action overall logistics for travel requests, ensuring these are inline with budget, policies and procedures.
- Monitor and maintain communication with Moriarty Foundation donors.
- Supporting the Communications Lead in line with our Social Media and Website plan.
- Ad hoc duties as required.
Qualifications & Experience:
- Tertiary qualifications in disciplines such as Business Studies, Administration, Operational or Project Management or similar.
- A minimum of three years administrative background with excellent organisational skills in the coordination of multiple deliverables with competing deadlines.
- Demonstrated experience in HR administration roles.
- Systems–orientated with advanced proficiency in MS Office suite on Mac platform and online project management tools (Asana, Google Docs, Smartsheet).
- Experience with social media platforms, in particular scheduling posts and formatting video content.
- Attention to detail, well developed prioritisation and organisational skills with the ability to multitask and meet deadlines.
- Demonstrated flexibility in adapting to changing conditions.
- A commitment to high-quality, coupled with a warm, helpful internal and external customer service approach.
- Effective written and verbal communication skills are a pre-requisite.
- Detail orientated with a very high level of accuracy and capable of working autonomously.
- Ability to work cohesively within a small team environment.
- Experience in, or interest to learn quickly about remote region programs and communities essential, particularly in relation to children.
- A Working with Children Check and National Police Clearance.
- Experience in a Not-for-Profit environment desirable but not essential.
- Proficient use of databases. Experience in Salesforce is desirable.
The successful applicant:
You are a team player with a proactive attitude and a positive mindset, a strong problem solver, with the ability to think of innovative solutions. Someone who maintains the highest ethics, integrity and professionalism. You will be joining a dynamic, committed team and will have an authentic team player mindset of mutual respect and reciprocity.
- A comfortable, attractive, and social office in Crows Nest, close to transport.
- A small HQ team with a strong, inclusive culture, committed to supporting and developing your career.
- Joining a 60+ strong regional delivery cohort.
- Being part of a purpose-led business.
- Flexible working, 3 days in the office 2 days working remotely from home.
- Birthday day off at full pay.
- Competitive salary on offer.
To apply please submit your resume and cover letter (max two pages) below.
For further information please contact: Sarah Feltham – Head of Operations & HR – 0404 286 990 / Email: [email protected]